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Eight steps, one connected record. Here is who is involved at each point, what they produce, and what changes when the work runs through VRDnet.
01
Create Project
Set up the project, its assets, levels and delivery stages. Define who is involved and the key milestones the programme must hit.
Users involved
Retail developer · Project manager
Outputs
▪ Project structure
▪ Stage definitions
▪ Programme milestones
Benefits
✓ Consistent stages across assets
✓ Clear ownership from day one
02
Register Tenant / Unit
Register each unit with its tenant, lease milestones, requirements and key dates, creating the record that every later step builds on.
Users involved
Leasing team · RDD team
Outputs
▪ Unit records
▪ Tenant contacts
▪ Key dates
Benefits
✓ One record per unit
✓ No re-keying from leasing trackers
03
Submit Design
Tenants and their designers submit drawings against a checklist based on the design criteria, so reviews start with complete information.
Users involved
Retail brand / tenant · Design consultant
Outputs
▪ Drawing submission
▪ Completed checklist
▪ Revision record
Benefits
✓ Fewer incomplete submissions
✓ Clear current revision
04
Review
Reviewers from each discipline pin comments to drawings, assign owners and due dates, and issue a consolidated response.
Users involved
RDD reviewer · MEP consultant · Fire consultant
Outputs
▪ Pinned comments
▪ Action list
▪ Review response
Benefits
✓ Comments stay in context
✓ Every action has an owner
05
Approve
Approve, approve with conditions or request revision. Every decision is recorded against the unit with its full history.
Users involved
Landlord design team · RDD lead
Outputs
▪ Approval record
▪ Conditions
▪ Notifications
Benefits
✓ Clear status for everyone
✓ Complete audit trail
06
Deliver
Track fit-out against the programme. Coordinate contractors, capture progress and manage the actions that keep work moving.
Users involved
Project manager · Tenant contractor
Outputs
▪ Programme updates
▪ Site actions
▪ Progress records
Benefits
✓ Early sight of slippage
✓ Dependencies made visible
07
Inspect
Schedule and record inspections, raise HSE and snag actions, and close them out with evidence before handover.
Users involved
HSE / inspection team · MEP consultant
Outputs
▪ Inspection records
▪ Snag lists
▪ HSE actions
Benefits
✓ Nothing left to the last week
✓ Evidence attached to the unit
08
Open
Confirm readiness, complete closeout and handover documentation, and give everyone a clear view of what opens next.
Users involved
Retail developer · Retail brand · Operations
Outputs
▪ Readiness confirmation
▪ Handover pack
▪ Opening report
Benefits
✓ Openings you can plan around
✓ Confidence across stakeholders
Each role joins where it matters — and sees the same status as everyone else.
Roles involved at each step
Role
Create Project
Register Tenant
Submit Design
Review
Approve
Deliver
Inspect
Open
Retail developer / landlord
Leads
Leads
Contributes
Contributes
Leads
Contributes
Contributes
Leads
Retail brand / tenant
—
Contributes
Leads
Contributes
—
Contributes
Contributes
Contributes
RDD / delivery team
Contributes
Leads
Contributes
Leads
Leads
Contributes
Contributes
Contributes
Project manager
Leads
Contributes
—
—
Contributes
Leads
Contributes
Contributes
Design consultant
—
—
Contributes
Leads
Contributes
—
Contributes
—
Leads the step · Contributes
Who uses VRDnet?
Retail developers and landlords, retail brands and tenants, RDD and delivery teams, project managers and design consultants — each with access to the parts of the journey relevant to them.
Can tenants and consultants work in VRDnet directly?
Yes. Tenants and consultants can sign up to a project, subject to approval by your delivery team, or your team can register them directly. Once in, they submit, respond to comments and manage their actions, so status stays current without email chasing.
Does VRDnet replace our existing trackers?
It can. Many teams start with one project or workflow alongside their current trackers, then retire those trackers once the information and reporting they need sit reliably in VRDnet. Others deploy VRDnet around a defined part of the work and extend it as the need grows.
Do we need our own delivery team?
VRDnet does not replace the people, professional judgement or delivery capability behind the work. Teams using it directly need people who remain accountable for review, coordination and delivery. Where that capability or capacity is also needed, Vindico can run a defined part of the work or a wider engagement.
What if we need Vindico to run part of the work?
Vindico’s work can cover design, fit-out and the management of the route. Where Vindico is appointed, VRDnet is configured around the workflows in scope. Vindico can run defined parts of the work, such as design review, tenant coordination or fit-out delivery, with VRDnet as the platform behind it. The right configuration is worked out in the first conversation. About Vindico ↗
Can the stages match our delivery process?
VRDnet is set up around your delivery stages, approval routes and roles during onboarding.
How is VRDnet deployed?
Deployment is scoped with your team based on portfolio size, modules and stakeholders. Book a demo to discuss what fits your business.
See it with your projects
Walk through the journey with your own stages, roles and retail units.
